OPEN SPECTRUM is a parent-run activities club for children and teens on the autistic spectrum. The Club was founded in 2013 by parents of these children.
The information below sets out;
- Open Spectrum’s Vetting Policy; and
- the roles within Open Spectrum and the roles for which vetting disclosures have been sought
VETTING POLICY
Open Spectrum’s Vetting Policy is governed by the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012-2016 (“the Act”).
Open Spectrum does not permit any person to undertake relevant work or activities with children, on its behalf, unless it has received a vetting disclosure from the National Vetting Bureau in respect of that person.
As recommended by the Office of the Data Protection Commissioner, vetting disclosures will be routinely deleted one year after receipt, except in exceptional circumstances. In case of future queries or issues in relation to a vetting disclosure, the volunteer name, reference number and date of disclosure may be retained on file and can be checked with An Garda Síochána.
Who must be vetted?
Any person carrying out work as specified under Schedule 1, Part 1-2, of the Act must be vetted.
How the vetting procedure works
Before starting work with Open Spectrum, our Vetting Officer will send the intended worker a Vetting Invitation Form. When completed , this form will be returned to the National Vetting Bureau, with the assistance of DLR, accompanied by relevant identification documentation.
Vetting Disclosure
In time, a Vetting Disclosure will issue from the Bureau and be sent to Open Spectrum. When a prospective worker is vetted by the National Vetting Bureau, the disclosure will include a statement that there is no criminal record or specified information relating to the person being vetted or will include details of all convictions and pending prosecutions and a statement of specified information (if any) .
What is done with the information received in a Vetting Disclosure?
The information will be shared with the intended worker and a copy will be filed in a secure file to which only authorised members of Open Spectrum have access. Open
Spectrum will not send the results of a vetting disclosure to anyone except the Applicant.
Presuming the disclosure is in order, the person vetted can start work .
How long is a Garda Vetting Valid ?
Vetting is valid for a period of 3 years from the date the search was conducted.
Under 18’s
The Act states that if a person in respect of whom an application for a vetting disclosure is made, is under 18 years of age, a declaration of consent (Parent/Guardian Consent Form) is completed on his or her behalf by a parent or guardian of the person. Open Spectrum will provide such consent forms to parents.
Further Information
Further information on the vetting procedure is available from the National Vetting Bureau’s “Frequently Asked Questions” section on their website, https://vetting.garda.ie/Help/FAQ)