Information on Open Spectrum Events

Since November 2019 we operate an online booking and payment system .

Prior to booking any activity online you must be a registered member of open spectrum . To register you will need to fill in our online registration form . Once you have registered , our secretary will approve your membership . This can take a day or two .

Please not that we are all volunteers and we will endeavour to complete this process as soon as possible . Once you are approved you will be allowed access to the events and bookings . All activities operate on a first come first serve basis and part payments or refunds are not possible . 

SAFEGUARDING STATEMENT OF OPEN SPECTRUM CLG

CHILD AND VULNERABLE ADULT SAFEGUARDING STATEMENT OF OPEN SPECTRUM CLG

OPEN SPECTRUM provides extra-curricular activities for children and young adults up to the age of 22 who are on the autistic spectrum. Our volunteer-led service is designed around the needs of children and vulnerable young adults and we comply with all national legislation and guidelines to promote the safety and well-being of our participants.

RISK ASSESSMENT

We have carried out an assessment of any potential for harm to a child while availing of our services. Below is a list of the areas of risk identified and the list of procedures for managing these risks.

1.PHYSICAL INJURY
Premises are inspected by our Health and Safety Officer. Parent/ guardian is on site or within reach by phone. First Aid kit is with parent co-ordinator on site. In case of serious injury, coach will call emergency services.
2.FIRE
Fire safety standards and drill have been checked and shared with coach by Health and Safety Officer. Coach is responsible for evacuation.
3.RISK OF DISTRESS TO PARTICIPANT CAUSED BY ANOTHER PARTICIPANT
All participants have subscribed to the OS Code of Conduct. Parent/guardian is on site or within reach by phone. If agreement is not reached, participant accused of causing distress may be asked by coach to withdraw from activity.
4.RISK OF DISTRESS TO PARTICIPANT CAUSED BY PARENT/GUARDIAN
Parents/guardians have subscribed to the OS Code of Conduct. If agreement to desist is not reached between parent and coach, parent accused of causing distress may be asked by coach to withdraw from activity.
5.RISK OF FLIGHT
Premises are inspected by Health and Safety Officer. Appropriate coach/participant ratios are maintained. Parent is on site or easily reachable by phone.
6.RISK OF CONTRACTING COVID 19
Open Spectrum adheres to all national legislation and guidelines regarding the spread of Covid 19. If Open Spectrum becomes aware that a participant has been diagnosed with Covid 19 all close contacts will be notified as soon as possible by Open Spectrum.
7.RISK OF ABUSE OR EXPOSURE TO INAPPROPRIATE BEHAVIOUR BY COACH/VOLUNTEER
Open Spectrum coaches and volunteers are Garda Vetted and subscribe to the Open Spectrum Code of Behaviour for Open Spectrum coaches.

PROCEDURES
Our Child and Vulnerable Adult Safeguarding Statement has been developed in line with requirements under the Children First Act 2015, “Children First:National Guidance for the Protection and Welfare of Children” (2017) and Tusla’s “Child Safeguarding: A Guide for Policy, Procedure and Practice.” In addition to the procedures listed in our risk assessment, the following procedures support our intention to safeguard children and vulnerable adults while they are availing of our service:
1.Procedure for the management of allegations of abuse or misconduct against coaches/volunteers of a child or vulnerable adult availing of our service.
2.Procedure for the safe recruitment and selection of coaches and volunteers to work with children and young adults.
3.Procedure for the provision of and access to child safeguarding training and information, including the identification of the occurrence of harm.
4.Procedure for the reporting of concerns regarding the protection of children or vulnerable adults to Tusla.
5.Procedure for maintaining a list of the persons working or volunteering with Open Spectrum who are mandated persons.
6.Procedure for appointing a relevant person.

All procedures listed are available upon request.

IMPLEMENTATION

We recognise that implementation is an on-going process. Open Spectrum CLG is committed to the implementation of this Child and Vulnerable Adult Safeguarding Statement and the procedures that support our intention to keep children and vulnerable adults safe from harm while availing of our service.

This Child and Vulnerable Adult Safeguarding Statement will be reviewed on March 1st, 2022 or as soon as is practicable after there has been a material change in any matter to which the statement refers.

Helen Norris has been designated by Open Spectrum CLG, under the terms of the Children First Act, 2015, as the first point of contact for any issues which arise in relation to this Safeguarding Statement and she can be contacted in complete confidence on helen@openspectrum.ie

Signed: Victoria White, Chairperson Open Spectrum CLG
Email: victoria@openspectrum.ie

Health and Safety Policy: Premises/Location Policy:The Health and Safety Officer ascertains that all premises/locations are surveyed by the parent co-ordinator of a proposed activity for risks such as: flight risk, risk of injury, risk of sensory overload. The management of any premises used by Open Spectrum for an activity will be required to share their Fire Safety policy with the parent co-ordinator of the activity. The parent co-ordinator will familiarise him/herself with all safety procedures relevant to the premises and will satisfy him/herself that these are adequate and fully understood by all coaches of the activity.The Health and Safety Officer will ascertain that the Fire Safety policy of each premises is reviewed annually by the parent co-ordinator of each activity. The coach is responsible for evacuation in the event of a fire.C.Health and safety policy: Open Spectrum will ensure that an appropriate ratio of coaches to young people with ASD will be provided at all times. In outdoor, unenclosed locations each young person representing a “flight risk” will be accompanied by a coach/parent/guardian. Open Spectrum requires all activity coaches to adhere to current Government guidelines on preventing the spread of Covid 19, and any other infectious illness on which guidelines have been issued. The parent co-ordinator is responsible for ensuring the implementation of this policy. A complete First Aid Kit will be on-site at each activity. This will be confirmed by the Parent Co-ordinator.The coach of an activity will ring Accident and Emergency services immediately if there is a serious accident or emergency. In the case of activities which do not require the presence of a parent/guardian, parents will be called immediately in case of an accident/emergency/distress.

COVID 19 LEVEL 5

Open Spectrum is looking forward to some degree of activity from May 1st from socially distanced athletics begins in Marlay Park. We hope Golf may being shortly and have a range of plans for the summer, subject to restrictions, including surfing, kayaking, orienteering, shelter building in the wild and more!

OPEN SPECTRUM UPDATE

Open Spectrum is about to enter a new phase, incorporating as a company as agreed at our AGM! After we achieve this we will register as a charity – so stay with us for the ride. We have also just implemented a facility to pay for activities on this site but you must register your child/teen on this site to do so. This is so that we can keep our activities safe and restricted to our OS kids unless stated otherwise. Payments for activities can be made under Events.

PRIVACY POLICY

OPEN SPECTRUM PRIVACY POLICY

If you agree to our Privacy Policy you are agreeing:

That Open Spectrum can hold your child’s data securely until the month when your child turns 18 and thereafter only if you and your child wish to remain enrolled to participate in Young Adult activities.

That only the Chair of OS, the Secretary of OS shall have access to this data or be informed in any way of the contents of this data.

That a coach of an activity in which your child is enrolled may be informed of your child’s age and diagnosis if necessary and helpful to the coach.

That a coach of an activity in which your child is enrolled will be given a contact email or phone number for a parent or guardian but will never be given a contact number for any young person enrolled.